1st Jerrabomberra Group Policies and Processes
For our group to effective function, the Parent Committee and the Group Council have agreed to the group policies and processes outlined in the sections below. These are always only a guide, and where a situation exists that is not reflected in the policies or processes outlined below, we welcome you contacting us to discuss how we can work with you to resolve any problems.
Parent Participation Program
Scouting is a community activity. Without the help and support of a broad range of people, the movement will not be able to provide the opportunity to the youth members to grow as citizens in our community. The Parent Participation Program is about providing a range of opportunities for Parents (and other adults - uncles, grandmothers, and family friends are welcome as well!!) to bring to the group their skills, interests, time and other resources for the benefit of the group as a whole.
The Parent Participation Program essentially encourages every family to contribute through service (time and effort) and where this is simply not achievable, for a monetary contribution towards the effective running of the group.
The range of opportunities is almost endless, and does not mean having to be a uniformed leader. You could band together with a few other families to work as a team in fundraising, equipment maintenance or even little things like cleaning the hall and mowing the lawns. All of these things help in the ongoing running of the group, and as the saying goes - many hands make light work!
Further information on the Parent Participation Program can be found in the information package found HERE
General Activity Permission
Scouts NSW uses the E1 form to gain parental consent for specific activities and as a mechanism for passing on information about activities. E1 forms are prepared following risk assessments of the activity.
To allow for a flexible program and not unnecessarily overburden leaders and parents with administration, the group has conducted a risk assessment for weekly activities that are conducted at the hall and within a 2km radius of the hall. This risk assessment covers normal scouting activities such as games, navigation, campfires, construction, cooking, craft and sports. It takes account of factors such as the road crossings, parks and reserves and members of the public. This risk assessment includes a range of standard protocols that the group uses to manage events in and around the hall.
As a result of this standing risk assessment, routine activities that are conducted on weekly parade nights will not normally require an E1. This includes activities conducted on the Mt Jerrabomberra reserve, David Madew oval and the parks within two kilometres of the hall.
Leaders may generate an E1 for a specific activity if it falls outside of this standard set of circumstances. This may include activities conducted in the dark on uneven terrain, or activities where a greater interaction with the public is expected.
Parents who wish to see the standing risk assessment or have queries about the application of this system should in the first instance contact their section leader.
Group Equipment Use
The equipment purchased and maintained by the group is intended for the use by the scouts and supporting members on Scouting activities. Use of group owned and maintained equipment for personal family activities outside of Scouting covered activities is not permitted.
Financial Membership of the Group
Term fees cover the costs of a great many things in the group, not least of which is the personal insurance provided by being a financial member. Ensuring that your term fees are promptly paid when invoiced is important to the cash flow of the group and helps to ensure that the program continues each term.
We understand that sometimes things can be a bit tough, and parents are requested to make contact with the Group Leader / Leader in Charge or the Parent Committee Chairperson as soon as possible when payment of group terms fees is going to be difficult. We will seek to work with you to find a way for your child to continue in scouting while still meeting the financial needs of the group.
It should be noted that attendance at certain scouting events requires your child to be fully paid up member of the scouting organisation. These are typically the larger State, National and International events, but this may also apply for large region events, or events where a significant fee is involved.